PURCHASE ORDER GUIDELINES
When purchases are made without a purchase order you will be liable for the purchase.
Estimate for blanket purchase orders are for 3 months only.
Any invoice received that is more than 10% over the purchase order will require that an additional purchase order be done.
Shipping and handling charges must be included on all purchase orders. If you don’t know how much just add 15% to your requisition.
Make sure all gold copies are signed before sending over.
If there are receipts that you attach to the gold copy they will need to be added and a tape attached.
If a copy of any contract or special order form needs to be sent with the check, please submit a copy with the original, especially athletic contracts.
Tuition Reimbursements- I must have a copy of registration form (or online account summary), grades and the signed purchase order. Tuition cap is $700.00 per year. The year starts in summer to spring. Each building secretary has examples of acceptable documents.
Any food reimbursements MUST have detail of what was purchased (I am required by the auditors to check for alcohol) Food purchases must be a reasonable amount. Tipping should not be over 20%. If they want to tip more, they may do so on their own.
The credit card for the school is kept in this office and will only be given out with a purchase order number.
All monies taken in any office must be deposited within 24 hours.